Download Exhibitor and Sponsor Packet

(this includes booth & sponsorship contracts as well as comp pass registraition forms)

 

Benefits of Exhibiting

  • Exposure to a targeted audience of over 500 government finance professionals.
  • Meet and engage with prospective customers face-to-face and strengthen your bond with existing customers.  
  • Opportunity to demonstrate products or services.
  • Specific “Exhibitor Breaks” between sessions to encourage attendee/vendor engagement.
  • Full access to all conference events, sessions, and meals.

Who attends the NYGFOA Annual Conference

  • Comptrollers
  • Commissioners
  • Directors of Finance
  • Financial Analysts
  • Treasurers
  • Clerks
  • Supervisors
  • Chief Financial Officers
  • Accountants
  • Budget Directors
  • Business Managers
  • Cash Managers
  • Council Members

This is New York’s premier event for government finance professionals. Interact with over 500 finance professionals from all levels of state and local government, as well as the private sector. 

Types of companies that exhibit

The NYGFOA welcomes a broad range of companies and organizations as exhibitors. Past/current exhibitors include:

  • Actuarial Companies
  • Accounting Firms
  • Audit Firms
  • Banks
  • Software Companies
  • Credit Rating Agencies
  • Energy Contracting Companies
  • Financial Advisors (Public Sectors)
  • Government Agencies
  • Investment Management Companies
  • Municipal Insurance Brokers
  • Leasing Companies
  • Public Finance Law Firms
  • Payment Service Companies
  • and others!

How the Conference is marketed

Direct mailing, e-mail blasts, and promotion in our quarterly magazine are utilized and disseminated to the aforementioned target audiences several times during the months leading up to the conference.  

Upon receipt of Exhibitor Booth Space Form and payment, our conference marketing graphics will be dispersed to your company’s exhibitor coordinator for use in your promotions. We encourage you to incorporate them in your communications.

 

2019 Exhibitor Booth Rates

Booth Size

Location

Member Rate

Non-Member Rate

5’ x 10’

Main Hallway

CK $1,350 / CC $1,391

CK $1,750 / CC $1,803

5’ x 8’

Main Hallway

CK $1,150 / CC $1,185

CK $1,550 / CC $1,597

6’ x 10’

Off Main Hallway

CK $1,150 / CC $1,185

CK $1,550 / CC $1,597

Included in your booth space purchase:

  • Two complimentary Conference registrations for company representatives.
  • One table of specified size, with skirt and two folding chairs.
  • Draped back wall and two side rails.
  • One booth identification sign.
  • A company listing with specified contact in the Conference App.
  • Acknowledgment in the Summer issue of the NYGFOA magazine.
  • An attendee list of pre-registrants a month in advance of the Conference.
  • A complete list of all attendees emailed to you following the Conference.

Additional Booth Information:

  • Booth spaces are based on “first-right-of-refusal” by returning exhibitors.  The “first-right-of-refusal” benefit will be available to returning exhibitors until January 8, 2018.  If you have not secured your space by this date, it will be made available to other exhibitors.  
  • 5’ x 8’ and 5’ x 10’ booths cannot accommodate additional items besides the table and chairs provided due to depth restrictions.  Alternatives to these standard items are available through Clifton Park Convention Services.  
  • Prefabricated booths more than 8’ wide require a 10’ wide booth.
  • Additional representatives beyond the two complimentary representatives must register and pay to attend the conference.  The fee for any additional representative is $200.00 each. Please fill out this form and return toThis email address is being protected from spambots. You need JavaScript enabled to view it.
  • Electricity and other booth enhancement options are available from Clifton Park Convention Services. An exhibitor kit will be sent to the designated coordinator upon receipt of payment for booth.

Booth Set up and Exhibitor Hours

Please plan your set-up and break down according to the allotted times. Please do not break down your exhibit until the conclusion of the last session.

Registration desk hours:

  • Wednesday, March 27   2:00p - 5:30p
  • Thursday, March 28       7:00a - 5:30p
  • Friday, March 29             7:30a - 12:30p

Set-up hours:

  • Wednesday, March 27   2:00p - 5:30p

Exhibits officially open on Thursday morning.

Welcome Reception:

  • Wednesday, March 27   6:00p – 7:30p

For attendees and exhibitors – plan on attending!

Exhibit hours:

  • Thursday, March 28     8:00a - 5:30p
  • Friday, March 29          8:00a - 12:30p

Information for Booth Attendees

Registration

With the purchase of your booth space you receive two complimentary registrations. Please fill out your complimentary registration form as well as the final booth contract. The fee for any additional representatives is $200.00. To ensure this discounted rate, pleasr fill out this registration form and return to This email address is being protected from spambots. You need JavaScript enabled to view it.

Exhibit Booth Cancellation Policy:

  • On or before January 31, 2018: Cancellations will be charged a $100 administrative fee.
  • After January 31, 2018: No refunds. Payment is still required on any unpaid booth space.

 

AC Sponsorship Information  

The NYGFOA Annual Conference offers a multitude of sponsorship options that range in price and exclusivity.

Exclusive Event Sponsorships

There are many benefits to sponsoring an individual event during the Annual Conference. With a higher level of exposure and opportunity for engagement, these sponsorships give your company the opportunity to “own” a part of our conference and boost brand recognition!

Receptions, Meals & Breaks

Conference Welcome Reception (3/27) - $5,300.00

Welcome our Conference attendees on Wednesday evening (March 27). Get the chance to mix and mingle from 6:00p - 7:30p and to catch up with old friends and make new ones!

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board and branding at reception
  • Opportunity to ‘emcee’ and welcome attendees to conference during reception
  • Three (3) complimentary conference registration ($600 value)

* This sponsorship can be split amongst multiple sponsors. Please call our office for details.

 

Thursday Morning Breakfast (3/28) - $3,000.00   

The Thursday Morning Breakfast is the first group meal at the Conference, boasting an attendance of over 300 attendees. The perfect opportunity to greet attendees, connect over coffee and a delicious breakfast assortment.  

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board and branding at breakfast
  • Opportunity to ‘emcee’ and welcome attendees to conference during breakfast
  • One (1) complimentary conference registration ($200 value)
  • One (1) full page advertisement in Conference Program ($475 value)

 

Friday Morning Breakfast (3/29) - $3,000.00  

The Friday Morning Breakfast is the perfect opportunity to connect with attendees and guarantee a perfect start to the last day at the conference.  

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program App
  • Company name and logo on exclusive sponsor board and branding at breakfast
  • Opportunity to ‘emcee’ and welcome attendees to conference during breakfast
  • One (1) complimentary conference registration ($200 value)

 

Thursday (3/28) or Friday (3/29) Morning Coffee Break - $1,000.00 each  

 The Coffee Break sponsorship is the perfect brand awareness building opportunity because of coffee stations in high traffic areas and well, who doesn’t love coffee!  

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board and branding at coffee stations

 

 Thursday Ben & Jerry’s Ice Cream Social (3/28) - $1,875.00   

One of the most beloved events during the Annual Conference, the Ben & Jerry’s ice cream social is an opportunity to engage with attendees and enjoy the perfect afternoon pick-me-up! Also included in the Ice Cream Social are refreshments and a variety of savory snacks.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board and branding in the Ice Cream Social Salon
  • One (1) complimentary conference registration ($200 value)

 

Thursday Networking Luncheon (3/28) - $4,650.00   

The Thursday Networking Luncheon boasts the highest meal attendance of the conference.  Exclusive brand exposure and ability to choose the meal to be served makes this sponsorship one of a kind!

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board and and branding at lunch
  • Opportunity for placement of marketing collateral at each place setting
  • Opportunity to ‘emcee’ and welcome attendees to lunch
  • Three (3) complimentary conference registration ($600 value)

 

Scholarship Banquet (3/28) - $6,400.00

The Scholarship Banquet recognizes the Association’s 2019 winners of both the Stanley M. Schoenfeld Scholarship and the Professional Development Scholarship. During the three-course meal, also recognized are the Past Presidents of the NYGFOA which makes for a special evening of both recognition and remembrance.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board and branding at dinner
  • Opportunity for placement of marketing collateral at each table
  • Opportunity to ‘emcee’ and welcome attendees to the Banquet
  • Four (4) complimentary conference registration ($800 value)

* This sponsorship can be split amongst multiple sponsors. Please call our offices for details.

 

Casino & Game Night Refreshments (3/28) - $3,000.00   

A highly anticipated event during the conference, the Casino & Game night on Thursday evening is a fun-ending to a day full of learning and connecting. Sponsorship covers the open bar and snacks provided during the evening entertainment. A fun night for all!

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board and branding at the event
  • One (1) complimentary conference registration ($200 value)

 

Casino & Game Night (3/28) - $7,500.00

A highly anticipated event during the conference, the Casino & Game night on Thursday evening is a fun-ending to a day full of learning and connecting. Attendees are immersed in a night of luck and chance, with all funds donated to the Stanley M. Schoenfeld Scholarship Fund.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board and branding at the event
  • Opportunity to ‘emcee’ the night
  • Four (4) complimentary conference registration ($800 value)

* This sponsorship can be split amongst multiple sponsors. Please call our offices for details.

 

Conference Sessions

Keynote Presentation (3/28) - $6,000*  

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • Company name and logo on exclusive sponsor board
  • Table for marketing collateral within Keynote presentation room
  • Opportunity to ‘emcee’ and introduce the presentation
  • Four (4) complimentary conference registration ($800 value)

* This sponsorship can be split amongst multiple sponsors. Please call our offices to discuss details.

In-Kind Sponsorships

Branded Conference Badge Wallets & Lanyards (RESERVED) 

Badge wallets and lanyards are provided upon check-in at the Conference.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company contact in Conference App
  • One (1) complimentary conference registration ($200 value)

 

Branded Conference Tote Bags  

Tote bags are provided upon check-in for use throughout the Conference.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on advanced materials and marketing
  • Company contact in Conference App
  • One (1) complimentary conference registration ($200 value)

 

Brand Awareness Opportunities

Branded Conference Wifi - $3,000.00   

An engagement-driven experience to have your brand in the hands of all attendees, the Conference Wifi gives your company the ability to customize the Wifi passcode and network name. 

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference Program
  • One (1) complimentary conference registration ($200 value)

 

Hotel Key Cards - $2,000.00 (RESERVED)

A fun opportunity to have your brand logo on the hotel room key cards for all of our hotel room blocks at three different hotels.

Sponsorship Includes:

  • Pre-event attendee list
  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Company contact in Conference App
  • One (1) complimentary conference registration ($200 value)

 

General Conference Sponsorships

By providing general sponsorship to the NYGFOA Annual Conference, you are ensuring the best-experience possible for attendees and are given recognition throughout the conference at increments based by sponsorship level. 

Platinum Sponsorship - $5,000.00

The highest level and the most recognized companies throughout the conference!

Sponsorship Includes:

  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Recognition at Conference on Sponsor Board
  • Company contact in Conference App
  • Three (3) complimentary Conference Registrations ($600.00 value).

Gold Sponsorship - $1,600.00

Sponsorship Includes:

  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Recognition at Conference on Sponsor Board
  • Company contact in Conference App
  • One (1) complimentary Conference Registrations ($200.00 value).

Silver Sponsorship - $1,250.00

Sponsorship Includes:

  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Recognition at Conference on Sponsor Board
  • Company contact in Conference App

Bronze Sponsorship - $850.00

Sponsorship Includes:

  • Company name and logo on select advanced materials and marketing
  • Company logo placement on NYGFOA website
  • Recognition at Conference on Sponsor Board
  • Company contact in Conference App